Chevron's travel approval automated with SafetyIQ

Chevron Corporation is a multinational energy corporation, headquartered in San Ramon, California, and active in more than 180 countries. Chevron is engaged in every aspect of the oil and natural gas industries, including hydrocarbon exploration and production, refining, marketing and transport, chemicals manufacturing and sales and power generation.

Chevron is the second largest oil company in the United States, only behind ExxonMobil.

Chevron has been present in Australia for 70 years and operates two world-class natural gas facilities located in Western Australia - Gorgon and Wheatstone

Chevron Corporation (NYSE: CVX) subsidiary Chevron Australia Pty Ltd approved the approximately US$4 billion (AU$6 billion) Jansz-Io Compression (J-IC) project in July 2021. The Chevron-operated Gorgon gas plant is a joint venture between the Australian subsidiaries of Chevron (47.333 percent), ExxonMobil (25 percent), Shell (25 percent), Osaka Gas (1.25 percent), Tokyo Gas (1 percent) and JERA (0.417 percent).

The Jansz-Io Compression Project is based in Perth, Western Australia, but have project offices managing EPCM contractor work in various international locations, in particular Oslo, Norway and South Korea. With a high volume of international/ interstate travel planned for the J-IC project, and the compounding complication of COVID-19 restrictions/outbreaks across all travel, the need for a streamlined and consistent approach to travel approval was required.

When J-IC project workforce undertake international/interstate travel, the traditional methods of ensuring the safe arrival of travelers have involved the traveler sending an SMS, calling or emailing their supervisor to let them know they have arrived safely.

While this method can be successful, it relies upon the traveler being able to contact their supervisor and for the supervisor to remember when to expect contact from their traveler.

In addition, the requirement for all travelers to undertake a comprehensive pre-trip analysis assessment and subsequent authorization was an administrative burden, reliant on email communication.  This combined with the inefficient collation of auditory and reporting obligations associated with the J-IC Project and necessity to track various tax implications for personnel.

Research with the Chevron Australia Business Unit (ABU) and across the enterprise identified that there was not a system that allowed for an automated approach to conducting journey management with specified ‘check-ins’ to provide proactive accounting of travelers during and at the end of their journey.

The J-IC project identified the SafetyIQ SaaS system as a solution to the needs of the project and the opportunity for a wider application across other Business Unit’s and entities that could benefit from this system.

Through the onboarding consultation phase with the SafetyIQ Customer Success Team, it was identified that the pre-trip process mandated to manage the numerous complexities required for the J-IC international trips could be managed far more efficiently by integrating the Locomote SaaS technology.

Within 4 weeks, SafetyIQ and Locomote together were able to provide an integrated SaaS Solution that enabled a superior international pre-trip and safety check-in process to meet the complex requirements for the Chevron J-IC project.

User feedback has been positive, with travelers saying that it is easy to use, especially the automated itinerary uploading, along with the ability to self-manage the check-ins to either remove or include check point locations and time/date.

Those who manage travelers have peace of mind that they will be notified if there is an issue (set and forget) and the ability to access the visual representation of where all the travelers are located is valuable.

Future continuous improvement opportunities have also been identified to onboard with the J-IC Project to include end to end integration with a Corporate Travel Manager, Telematics, Risk Assessment and Lone Worker.  All of which are available with SafetyIQ SaaS.

"We have found SafetyIQ to be a functional, practical solution that works well for us"

- Sean O'Connell, HSE Supervisor, Jansz-lo Compression Project