Workplace incident reporting refers to the examining, recording, and managing of an incident an employee experienced. The incident can include any event resulting in security problems, property damage, or injury in the workplace.
The employee will traditionally need to fill in an Incident Report Form right after the event. Afterward, workers may also have to fill in some follow-up forms to assist in the investigation.
This helps ensure that the causes of the incident are thoroughly examined, ensuring such events are mitigated and prevented in the future. An incident reporting system is critical for all organizations, especially risk-centric companies, as they can avail the ensuing benefits of incident reporting.
In 2021, 2.6 million cases were reported concerning nonfatal workplace illnesses and injuries by private industry employers in the U.S. With incident reporting, companies can take measures to prevent accidents from reoccurring in the workplace.
Moreover, taking this measure optimizes the safety of all workers on-site, contributing to a shielded work culture. Documenting and investigating incidents further allows companies to avoid major accidents in the future. Organizations can also implement risk control measures as a retort to the event.
On the contrary, when incidents aren't reported, there's a high chance they'll happen again. Analyzing an incident's primary causes can help you formulate prevention strategies. So, even if an incident seems small, it should still be reported. Noting down small events can help to prevent the bigger ones from occurring. Unfortunately, two-thirds of workplace illnesses and injuries still go unreported.
Tip: Check out our free Incident Report Form Template
Workplace incident reporting as a process is necessary for an organization's safety and health programs. Workers should properly compile safety observations, and management must ensure that the team reports the incident immediately. Here are the significant benefits of reporting workplace incidents:
Here are the steps you should ideally take when setting up incident reporting frameworks and safety document management:
A very common incident report type is the safety incident report, where a worker faces an illness, accident, or injury. Luckily, due to electronic health reports, it has been easier to document incidents. Here are some examples of safety incident reports:
Whether the workplace incident was adverse, unexpected, expected, or a near miss, it should be immediately reported to the relevant authority after it has occurred. This initiative will ensure that witnesses and involved individuals can quickly and clearly recall all details, making the report as accurate as possible.
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