Our Products
Our Products
Mobile Worker Management
Journey Management
How It Works
Journey Management
Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.

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Resources
Journey Management Guide
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Lone Worker Management
How It Works
Lone Worker Management
Our Lone Worker solution provides complete visibility no matter where your workers are, effective communication with periodic check-ins and a fast and reliable emergency escalation process.
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Resources
Lone Worker Management Guide
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EHS Management
Incident Reporting
How It Works
EHS Management
Our Incident Reporting solution helps you prevent workplace injuries by capturing crucial details, assigning corrective actions, and safety trend analysis with data-driven insights.

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Resources
EHS Management Guide
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Hazard Identification
How It Works
Hazard Identification
With our Hazard Identification solution, you can capture, prioritize and control workplace hazards. Unlike paper-based solutions, anyone can report a hazard while working out in the field. The report is done quickly and from any mobile or web-based device.
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Resources
Hazard Identification Guide
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Safety Observations
How It Works
Safety Observations Guide
Our safety observation solution offers real-time communication, ensuring swift action on safety concerns. It streamlines and improves employee safety, empowering safety managers to proactively mitigate risks and drive a safer work environment.
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Resources
Safety Observations Guide
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Audits and Inspections
How It Works
Audits and Inspections Guide
With our Audits & Inspections solution, you can schedule and assign standardized Audits & Inspections. Allocate corrective actions and track the progress of remediation efforts.
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Resources
Audits and Inspections Guide
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Fatigue Management
Alertness Tracking
How It Works
Fatigue Management
Our proactive Fatigue Management solution uses a game-like quiz to identify when your people are struggling with alertness, a leading indicator of fatigue.
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Resources
Fatigue Management Guide
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Training
Training Tracker
How It Works
Training Tracker
Our Training Tracking solution simplifies the complexities of safety training scheduling. Build out training curriculums by site, role or project and rely on automated training reminders and renewals.
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Resources
Training Tracker Guide
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How It Works
Journey Management
Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.
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Resources
Journey Management Guide
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Our Solutions
Industries we serve
All Industries
Mining, Oil and Gas
How It Works
Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Work Health and Safety that are unique to the Mining Industry.
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Resources
Mining, Oil and Gas Safety Guide
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Manufacturing
How It Works
Ou safety software empowers the manufacturing industry to create safer, healthier, and more productive workspaces. We help you to truly become the guardian of your workforce's safety, protecting the backbone of your organization from the risks that could grind your progress to a halt.
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Resources
Manufacturing Safety Guide
Download Guide
Construction and Engineering
How It Works
Our safety management solution was built manage all elements of Work Health and Safety that are unique to the Construction Industry including safety processes for workers that travel or work alone, with a comprehensive EHS Management tool.
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Resources
Construction and Engineering Safety Guide
Download Guide
Transport and Logistics
How It Works
We help Transport and Logistics companies to streamline incident reporting, real-time monitoring of drivers, enhance compliance management, and enable data-driven decision-making. Experience a safer and more efficient operation with SafetyIQ.
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Resources
Transport and Logistics Safety Guide
Download Guide
Health and Community Services
How It Works
We help Health and Community Services Organisations meet the highest standards of safety and compliance. Our Safety management platform is specifically configured to manage all elements of Work Health and Safety that are unique to the Health and Community Services Industry.
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Resources
Health and Community Services Safety Guide
Download Guide
How we help
Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Work Health and Safety that are unique to the Mining Industry.
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Resources
Mining, Oil and Gas Safety Guide
Download Guide
PricingContact
Our Products
How It Works
Journey Management
Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.
Learn More
Resources
Journey Management Guide
Download Guide
How It Works
Lone Worker Management
Our Lone Worker solution provides complete visibility no matter where your workers are, effective communication with periodic check-ins and a fast and reliable emergency escalation process.
Learn More
Resources
Lone Worker Management Guide
cover image of lone worker guideDownload Guide
How It Works
Incident Reporting
Our Incident Reporting solution helps you prevent workplace injuries by capturing crucial details, assigning corrective actions, and safety trend analysis with data-driven insights.

Learn More
Resources
Incident Reporting Guide
cover image of our incident reporting guideDownload Guide
How It Works
Hazard Identification
With our Hazard Identification solution, you can capture, prioritize and control workplace hazards. Unlike paper-based solutions, anyone can report a hazard while working out in the field. The report is done quickly and from any mobile or web-based device.
Learn More
Resources
Hazard Identification Guide
cover image for hazard management guideDownload Guide
How It Works
Safety Observations
Our Safety Observation solution offers real-time communication, ensuring swift action on safety concerns. It streamlines and improves employee safety, empowering safety managers to proactively mitigate risks and drive a safer work environment.
Learn More
Resources
Safety Observations Guide
safety observation guide cover imageDownload Guide
How It Works
Audits and Inspections
With our Audits and Inspections solution, you can schedule and assign standardized Audits and Inspections. Allocate corrective actions and track the progress of remediation efforts.
Learn More
Resources
Audits and Inspections Guide
safety audits and inspections guide cover imageDownload Guide
How It Works
Training Tracker
Our Training Tracking solution simplifies the complexities of safety training scheduling. Build out training curriculums by site, role or project and rely on automated training reminders and renewals.
Learn More
Resources
Training Tracker Guide
training tracking software guide cover imageDownload Guide
How It Works
Fatigue Management
Our proactive Fatigue Management solution uses a game-like quiz to identify when your people are struggling with alertness, a leading indicator of fatigue.
Learn More
Resources
Fatigue Management Guide
cover image of fatigue management guideDownload Guide
Our Solutions
How It Works
Mining, Oil and Gas
Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Workplace Health and Safety that are unique to the Mining Industry.
Learn More
Resources
Mining, Oil and Gas Safety Guide
Mining industry usecase imageDownload Guide
How It Works
Manufacturing
Our safety software empowers the manufacturing industry to create safer, healthier, and more productive workspaces. We help you to truly become the guardian of your workforce's safety, protecting the backbone of your organization from the risks that could grind your progress to a halt.
Learn More
Resources
Manufacturing Safety Guide
2 workers in ppe walking through a manufacturing factoryDownload Guide
How It Works
Construction and Engineering
Our safety management solution was built to manage all elements of Workplace Health and Safety that are unique to the Construction Industry including safety processes for workers that travel or work alone, with a comprehensive Safety Management Platform.
Learn More
Resources
Construction and Engineering Safety Guide
Construction industry use case imageDownload Guide
How It Works
Transport and Logistics
We help Transport and Logistics companies to streamline incident reporting, real-time monitoring of drivers, enhance compliance management, and enable data-driven decision-making. Experience a safer and more efficient operation with SafetyIQ.
Learn More
Resources
Transport and Logistics Safety Guide
transport and logistics industry imageDownload Guide
How It Works
Health and Community Services
We help Health and Community Services Organisations meet the highest standards of safety and compliance. Our Safety management platform is specifically configured to manage all elements of Workplace Health and Safety that are unique to the Health and Community Services Industry.
Learn More
Resources
Health and Community Services Safety Guide
Social worker attending patient home visitDownload Guide
ResourcesPricingContact

Paper-Based vs Digital Safety Audits in the Workplace

Workplace safety audits assess processes, identify potential hazards, and ensure compliance with safety standards. They serve as the bridge between safety policies and real-world practices, ensuring that the two align perfectly. Over the years, the methods we use to conduct these critical assessments have seen a significant transformation.

Gone are the days when auditors roamed with clipboards, manually checking off workplace safety measures and jotting down observations. While these paper-based methods served us well for decades, providing tangible records and a sense of thoroughness, they had their limitations. 

Digital age brought with it innovative tools and platforms that promised faster, more efficient, and comprehensive audits. Digital safety audits, with their real-time data collection, instant analytics, and interactive interfaces, have started to redefine the landscape of workplace safety checks.

What are Paper-based Safety Audits?

Paper-based safety audits are traditional methods of assessing and ensuring compliance, workplace safety, and quality within an organization. As the name suggests, these safety audits rely heavily on physical paperwork, manual record-keeping, and tangible documentation.

Advantages of Paper-based Audits

In today's rapidly digitizing world, it might seem counterintuitive to advocate for paper-based systems. However, traditional paper-based audits have stood the test of time for several reasons. Let's delve into the distinct advantages they offer:

  • Concrete Evidence: There's something inherently reassuring about holding a physical document in your hands. It serves as concrete evidence of the audit process, showcasing every observation, recommendation, and action item.
  • Psychological Comfort: For many, the tactile experience of flipping through pages, making handwritten notes, and organizing physical files provides a sense of thoroughness and completeness. This psychological comfort can enhance the auditor's confidence in the process and its outcomes.
  • Unfailing Reliability: Paper-based safety audits are immune to technological glitches. There's no software to crash, no batteries to die, and no servers to go down. This reliability ensures that audits can proceed uninterrupted, regardless of external factors.
  • Accessibility: With paper, there's no need to worry about software compatibility, version updates, or hardware requirements. Anyone can pick up a paper report and understand its contents without needing specific tools or platforms.
  • Simplicity: The straightforward nature of paper audits means that auditors can focus on the task at hand without distractions or complications introduced by technology.
  • Uniformity Across Time: Since paper-based methods have been in use for decades, there's a consistent format and approach to these safety audits over the years. This uniformity makes it easier to compare current findings with historical data, providing a clearer picture of trends and progress.
  • Archival Integrity: Physical records, when stored properly, can last for years. This longevity ensures that historical data remains accessible and intact for future reference.
  • Legacy Insights: The consistency of paper-based audits allows organizations to tap into legacy insights, understanding past challenges, solutions, and outcomes. This historical perspective can be invaluable in shaping future workplace safety strategies.

Limitations of Paper-based Audits

While paper-based audits have their merits, they are not without drawbacks. As workplaces become more complex and the demands for efficiency and sustainability grow, the limitations of traditional paper-based methods become increasingly apparent. Here are some of the key challenges:

  • Space Constraints: One of the most immediate challenges is the physical space required to store paper records. As years of safety audits accumulate, so do the filing cabinets, leading to clutter and inefficiency.
  • Degradation: Paper is susceptible to wear and tear, as well as environmental factors like moisture and heat. Over time, these physical records can degrade, making them difficult to read or even leading to complete loss of data.
  • Risk of Loss: Physical documents are vulnerable to disasters like fires, floods, or theft. Once lost, these records are irreplaceable, leading to gaps in historical data and potential legal complications.
  • Slow Data Collection: The process of manually filling out forms, checklists, and reports is inherently time-consuming. This slows down the audit process and delays the implementation of workplace safety measures.
  • Manual Analysis: Unlike digital methods that offer instant analytics, paper-based audits require manual calculations and interpretations. This not only takes time but also increases the risk of human error.
  • Resource Intensive: The production of paper consumes natural resources like trees and water, contributing to environmental degradation.
  • Waste Generation: Once an audit is complete, the paper used becomes a waste product that needs to be managed. Improper disposal can lead to environmental pollution.

The Rise of Digital Safety Audits

The transition from paper to pixels has revolutionized the way organizations approach, conduct, and benefit from audits. Let's explore the ascent of digital audits and the technological innovations that have paved the way.

Advantages of Digital Safety Audits

As organizations increasingly embrace technology, the benefits of digital audits become more pronounced. Let's delve into the myriad advantages that digital audits offer:

  • Swift Data Input: With user-friendly interfaces and automated forms, auditors can quickly input data, reducing the time spent on manual entries.
  • Instant Analysis: Digital platforms come equipped with analytical tools that can instantly process data, providing insights without the need for manual calculations.
  • Dynamic Reporting: Automated report generation means stakeholders can receive comprehensive audit results shortly after the audit's completion, accelerating decision-making processes.
  • Instant Alerts: In case of discrepancies or workplace safety breaches, digital platforms can send immediate notifications, enabling swift corrective actions.
  • Collaborative Feedback: Digital platforms facilitate real-time collaboration, allowing teams to discuss findings and solutions on the go.
  • Robust Encryption: Digital audit data is often encrypted, ensuring that sensitive information remains confidential and protected from unauthorized access.
  • Regular Backups: Automated backup systems ensure that audit data is preserved, reducing the risk of data loss.
  • Less Paper Consumption: By eliminating the need for physical forms and reports, digital safety audits significantly reduce paper usage.
  • Energy Savings: Digital platforms, especially cloud-based solutions, often consume less energy compared to maintaining physical storage spaces and paper production.
  • Unified Systems: Digital audit platforms can easily integrate with other workplace safety tools, creating a unified system for comprehensive safety management. By integrating with other digital tools, audit platforms can pull in additional data, providing a more holistic view.

Limitations of Digital Audits

While digital audits offer a plethora of workplace safety advantages, they are not without their challenges. As with any technological advancement, there are inherent limitations and potential pitfalls that organizations must be aware of. Let's explore some of the primary limitations associated with digital audits:

  • Software Glitches: No software is immune to bugs or glitches. Unexpected errors can disrupt the audit process, potentially leading to data loss or inaccurate results.
  • Hardware Failures: Devices like tablets, computers, or servers can malfunction. Such hardware failures can halt an audit in its tracks or result in data corruption.
  • Power Dependency: Digital audits rely on a continuous power supply. Power outages, especially in areas prone to such disruptions, can interrupt the audit process and delay its completion.
  • Adaptation Challenges: Transitioning from paper-based methods to digital platforms can be daunting for some staff members, especially those less tech-savvy.
  • Training Time: Before they can effectively use digital audit tools, staff members need comprehensive training, which can be time-consuming.
  • Resistance to Change: As with any significant shift in methodology, there might be resistance from employees accustomed to traditional methods, leading to slower adoption rates.
  • Software Expenses: While workplace safety digital audit platforms offer long-term cost savings, the initial investment in software licenses or subscriptions can be substantial.
  • Hardware Investments: To conduct digital audits, organizations might need to invest in new devices like tablets, computers, or specialized equipment.
  • Training Costs: Implementing a digital audit system often requires specialized training sessions, which can incur additional expenses in terms of both time and money.

Blog

We cover a range of topics in our articles - view all blogs.

Types of Risks with Remote and Isolated Work

SafetyIQ’s journey management software can help to control the risks and protect your people. 

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Using Technology to Improve Safety in the Workplace

Journey management software program can allow employers to be instantly alerted when an employee has not checked-in.

Read More
What is Journey Management and Why Does it Matter?

From planning the journey, completing a risk assessment to gaining approval, the entire process is automated and seamless with SafetyIQ.

Read More

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