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Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.

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With our Hazard Identification solution, you can capture, prioritize and control workplace hazards. Unlike paper-based solutions, anyone can report a hazard while working out in the field. The report is done quickly and from any mobile or web-based device.
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Our safety observation solution offers real-time communication, ensuring swift action on safety concerns. It streamlines and improves employee safety, empowering safety managers to proactively mitigate risks and drive a safer work environment.
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Our proactive Fatigue Management solution uses a game-like quiz to identify when your people are struggling with alertness, a leading indicator of fatigue.
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Training Tracker
Our Training Tracking solution simplifies the complexities of safety training scheduling. Build out training curriculums by site, role or project and rely on automated training reminders and renewals.
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Journey Management
Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.
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Mining, Oil and Gas
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Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Work Health and Safety that are unique to the Mining Industry.
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Ou safety software empowers the manufacturing industry to create safer, healthier, and more productive workspaces. We help you to truly become the guardian of your workforce's safety, protecting the backbone of your organization from the risks that could grind your progress to a halt.
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Our safety management solution was built manage all elements of Work Health and Safety that are unique to the Construction Industry including safety processes for workers that travel or work alone, with a comprehensive EHS Management tool.
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We help Transport and Logistics companies to streamline incident reporting, real-time monitoring of drivers, enhance compliance management, and enable data-driven decision-making. Experience a safer and more efficient operation with SafetyIQ.
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Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Work Health and Safety that are unique to the Mining Industry.
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Our Products
How It Works
Journey Management
Our Journey Management solution provides centralised visibility of your mobile workers, automated emergency escalations and helps reduce the number of accidents, injuries and delays among mobile workers.
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Journey Management Guide
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How It Works
Lone Worker Management
Our Lone Worker solution provides complete visibility no matter where your workers are, effective communication with periodic check-ins and a fast and reliable emergency escalation process.
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Lone Worker Management Guide
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Incident Reporting
Our Incident Reporting solution helps you prevent workplace injuries by capturing crucial details, assigning corrective actions, and safety trend analysis with data-driven insights.

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Incident Reporting Guide
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Hazard Identification
With our Hazard Identification solution, you can capture, prioritize and control workplace hazards. Unlike paper-based solutions, anyone can report a hazard while working out in the field. The report is done quickly and from any mobile or web-based device.
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Resources
Hazard Identification Guide
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How It Works
Safety Observations
Our Safety Observation solution offers real-time communication, ensuring swift action on safety concerns. It streamlines and improves employee safety, empowering safety managers to proactively mitigate risks and drive a safer work environment.
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Safety Observations Guide
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Audits and Inspections
With our Audits and Inspections solution, you can schedule and assign standardized Audits and Inspections. Allocate corrective actions and track the progress of remediation efforts.
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Audits and Inspections Guide
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Training Tracker
Our Training Tracking solution simplifies the complexities of safety training scheduling. Build out training curriculums by site, role or project and rely on automated training reminders and renewals.
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Training Tracker Guide
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Fatigue Management
Our proactive Fatigue Management solution uses a game-like quiz to identify when your people are struggling with alertness, a leading indicator of fatigue.
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Fatigue Management Guide
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Our Solutions
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Mining, Oil and Gas
Ensure your mining operations meet the highest standards of safety and compliance with SafetyIQ. Our proactive safety management is specifically configured to manage all elements of Workplace Health and Safety that are unique to the Mining Industry.
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Mining, Oil and Gas Safety Guide
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Manufacturing
Our safety software empowers the manufacturing industry to create safer, healthier, and more productive workspaces. We help you to truly become the guardian of your workforce's safety, protecting the backbone of your organization from the risks that could grind your progress to a halt.
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Manufacturing Safety Guide
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Construction and Engineering
Our safety management solution was built to manage all elements of Workplace Health and Safety that are unique to the Construction Industry including safety processes for workers that travel or work alone, with a comprehensive Safety Management Platform.
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Construction and Engineering Safety Guide
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Transport and Logistics
We help Transport and Logistics companies to streamline incident reporting, real-time monitoring of drivers, enhance compliance management, and enable data-driven decision-making. Experience a safer and more efficient operation with SafetyIQ.
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Transport and Logistics Safety Guide
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Health and Community Services
We help Health and Community Services Organisations meet the highest standards of safety and compliance. Our Safety management platform is specifically configured to manage all elements of Workplace Health and Safety that are unique to the Health and Community Services Industry.
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OSHA Injury Report Flowchart: Workplace Safety Guide

According to OSHA, in 2020 alone, there were over 2.8 million non-fatal workplace injuries and illnesses reported by private industry employers.

OSHA injury reporting is, therefore, essential for maintaining workplace safety standards and compliance. 

A clear OSHA Injury Report Flowchart simplifies the process, ensuring incidents are accurately documented and reported in a timely manner, ultimately fostering a safer work environment for all.

This article provides a comprehensive, step-by-step guide to OSHA injury reporting. It aims to explain OSHA requirements in clear, actionable terms to assist businesses/workplaces in achieving full compliance. 

With a better understanding of what, when, and how to report injuries, employers can avoid OSHA violations while building a culture of workplace safety. Let’s get in!

OSHA Injury Reporting – Why is it Important?

The Occupational Safety and Health Administration (OSHA) requires employers to record and report work-related injuries and illnesses. Understanding the key definitions, requirements, timelines, and consequences of non-compliance is crucial for organizations to stay compliant.

Work-Related Injuries and Illnesses

OSHA defines a work-related injury or illness as any injury or illness resulting from an event or exposure in the work environment. This includes both sudden accidents and gradual exposures that result in harm.

Some key criteria for recordable injuries and illnesses:

  • The injury or illness is work-related.
  • It results in death, loss of consciousness, days away from work, restricted work, transfer to another job, or medical treatment beyond first aid.

Illnesses like cancer, chronic irreversible diseases, fractured or cracked bones, and punctured eardrums are also recordable if work-related.

In case of other employees’ diseases and how to deal with them in workplaces, must read: The Top 3 Occupational Diseases in the Construction Industry and How to Mitigate Them.

OSHA Requirements for Injury Reporting

OSHA has strict requirements for reporting work-related injuries and illnesses:

Criteria for Reporting

  • Any work-related fatality must be reported within 8 hours.
  • Any work-related inpatient hospitalization, amputation, or loss of an eye must be reported within 24 hours.
  • Any work-related injury or illness that results in days away from work, restricted work, or medical treatment beyond first aid must be recorded on the OSHA 300 log within 7 days.

Timelines for Reporting

Reporting must occur within the following time frames:

  • Fatalities - within 8 hours
  • Inpatient hospitalization, amputation, loss of an eye - within 24 hours
  • Other recordable cases - within 7 days of being notified of the injury/illness

Annual summary data must also be submitted to OSHA for the previous year using Form 300A.

Consequences of Not Following Through

Failing to comply with OSHA injury reporting requirements can result in significant penalties:

  • Fines up to $13,653 per violation
  • Criminal charges for willful or repeated violations
  • Impact on company injury rates and insurance costs
  • Reputational damage and loss of competitive bids
  • Increased risk for further incidents

It is critical for organizations to have clear procedures and training around OSHA reporting requirements 2023 to avoid non-compliance with occupational safety and health regulations.

Things You Need To Know About OSHA Injury Reporting

Initial Incident Response

The first thing that should be done after an accident has occurred is to report an OSHA injury properly. Employers need to move right away to take care of the injury or illness and keep other workers safe.

Important steps are:

  • Looking at the issue and reducing any risks
  • Giving injured workers first aid and medical care
  • Talking to witnesses and getting information about what happened
  • Letting management and safety staff know about the event
  • Writing down the incident's who, what, when, where, and why

It is very important to keep detailed records. Also, it is important to keep track of all accounts, notes, actions, photos, and videos. This gives the managers a paper path to follow.

Injury Classification

Not every workplace incident requires OSHA reporting. Employers must evaluate injuries to determine if they are recordable per OSHA 300 reporting standards. This involves:

Recordable Injuries: 

Injuries from work-related events that require medical treatment beyond first aid must be reported. This includes loss of consciousness, diagnosis of work-related illness, restricted work duties, etc.

Non-Recordable Injuries: 

Minor injuries requiring only first aid do not require reporting. This includes bandaging small cuts, icing strains, and cleaning/treating minor scratches.

If an injury resulted in days away from work, restricted duties, or medical treatment, it must be reported. Employers should consult OSHA classification guidelines if uncertain.

Reporting to OSHA

Once classified and documented, recordable injuries/illnesses must be reported to OSHA using:

  • Online through the OSHA Injury Tracking Application (ITA)
  • Phone by calling the closest OSHA office
  • In-person by visiting the local OSHA office

Reporting must occur within mandated timeframes - 24 hours for inpatient hospitalization or amputation injuries, and 8 hours for fatalities. All other recordable injuries must be reported within 7 days, as per OSHA serious injury reporting requirements.

Download our free Incident Report Template and Make Your Submission Faster

Step-by-Step Guide to Creating Your OSHA Injury Reporting Flowchart

A flowchart is a visual representation of a process, showing the steps as boxes and their order with connecting arrows. Developing a flowchart can greatly simplify OSHA injury reporting compliance.

There are several steps you can follow to make your own OSHA injury reporting flowchart, including:

Step 1: Identifying Key Steps and Decision Points

The first step is to break down the injury reporting process into discrete steps from start to finish. Identify the key actions, decision points, and stakeholders involved at each stage. For example, key steps may include incident occurrence, first aid or medical treatment, recordability determination, OSHA incident report form completion, and filing.

Step 2: Mapping Out the Sequential Flow of Actions

Next, map out how the steps logically flow in sequence using a flowcharting method. Place the steps in sequential order, showing how one leads to the next. Add decision diamonds to indicate key go/no-go points, like determining if an injury is recordable. Use arrows to connect the flow of steps.

Step 3: Testing and Refining the Flowchart

Once an initial flowchart is created, test it thoroughly to identify any gaps or issues. Walk through hypothetical injury scenarios to validate the logic and completeness. Refine the flowchart as needed to ensure it accurately reflects the process.

Step 4: Incorporating Feedback from Stakeholders

Get input from key stakeholders involved in injury reporting, such as managers, supervisors, HR, and safety personnel. Incorporate their feedback to improve the flowchart design, clarity, and usability.

Step 5: Finalizing the Flowchart for Implementation

After testing and refinements, finalize the flowchart. Prepare clear instructions for target audiences on how to use the flowchart. Develop a plan to train responsible parties to follow the flowchart. Implement the flowchart across the organization for OSHA injury reporting.

Role of SafetyIQ in OSHA Injury Reporting – Software Assistance

SafetyIQ's user-friendly interface makes incident reporting (related to all workplace injuries) easier, lowering the possibility of errors and assuring accurate documentation. Businesses/workplaces can customize incident reporting forms and workflows to comply with OSHA and work efficiently.

SafetyIQ provides real-time alerts and notifications to report incidents quickly, using its incident reporting feature. It automates incident notifications to help organizations fulfill OSHA's reporting deadlines and avoid penalties.

SafetyIQ also provides powerful reporting and analytics tools to help managers discover recurrent issues and avoid future occurrences. Analyzing incident data helps workplaces improve their safety systems, making all sites safer.

Overall, SafetyIQ aids in OSHA injury reporting and workplace compliance. Its inviting and easy-to-navigate interface, centralized data management, and analytical tools make incident reporting fast and accurate, improving workplace safety. You can get a lot of help to meet OSHA's reporting obligations and promote safety.


Download our Free Incident Reporting Guide for everything you need to know about effective workplace incident reporting using SafetyIQ.

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